Best Church CRM Software in 2025 (Compared & Reviewed)

Choosing the right Church CRM software is one of the most important decisions church leaders make today. With growing congregations, multiple ministries, online giving, and increasing communication needs, churches need a system that keeps everything organized while supporting ministry—not complicating it.

In this guide, we compare the best Church CRM software in 2025, explain their key features, pros and cons, and help you choose the right solution for your church.

What Is Church CRM Software?

Church CRM software is designed to help churches manage:

• Members and visitors
• Attendance and engagement
• Online giving and donations
• Events and volunteers
• Communication and reporting

Unlike business CRMs, Church CRMs focus on relationships, pastoral care, and community, not sales pipelines.

How We Evaluated the Best Church CRM Software

To create this list, we evaluated Church CRM platforms based on:

• Ease of use
• Features for churches
• Pricing and value
• Scalability (small to large churches)
• Customer support
• Overall reputation

Best Church CRM Software in 2025 (Quick Comparison)

Church CRM	Best For	Key Strength
ChMeetings	Small & medium churches	Affordable all-in-one CRM
Planning Center	Growing churches	Modular ecosystem
Church Community Builder	Medium & large churches	Engagement tools
Breeze ChMS	Small churches	Simplicity
Elvanto	Global churches	Flexibility & integrations

1- ChMeetings – Best Overall Church CRM for Value

Best for: Small to medium churches
Pricing: Starts at a low monthly cost, with a free plan available

Key Features

• Member and visitor management
• Attendance tracking
• Online giving and donations
• Events and volunteer management
• Communication tools (email & SMS)
• Custom mobile app
• Accounting and reporting tools

Pros:

• Very affordable compared to competitors
• Easy to use
• All-in-one platform (no costly add-ons)
• Scales well as churches grow

Cons:

• Advanced accounting features may not suit very large churches

2- Planning Center – Best Modular Church CRM

Best for: Churches that want modular tools
Pricing: Pay per module

Key Features

• People management
• Services planning
• Giving management
• Groups and check-ins
• Worship team scheduling

Pros:

• Excellent worship & service planning
• Well-designed interface
• Popular with growing churches

Cons:

• Costs increase as you add modules
• Not truly all-in-one
• CRM features are spread across tools

3- Church Community Builder – Best for Engagement

Best for: Medium to large churches
Pricing: Custom pricing

Key Features

• Member engagement tracking
• Workflow automation
• Communication tools
• Reporting dashboards
• Integrations with church tools

Pros:

• Strong engagement analytics
• Custom workflows
• Good for larger teams

Cons:

• Higher pricing
• Steeper learning curve

4- Breeze ChMS – Best for Small Churches

Best for: Small churches
Pricing: Flat monthly fee

Key Features

• Member database
• Attendance tracking
• Basic giving tools
• Simple reporting

Pros:

• Very easy to use
• Affordable flat pricing
• Quick setup

Cons:

• Limited advanced features
• Not ideal for fast-growing churches

5- Elvanto – Best for International Churches

Best for: Churches outside the U.S.
Pricing: Tiered pricing

Key Features

• Member and group management
• Event scheduling
• Volunteer coordination
• Multi-language support

Pros:

• Global-friendly
• Flexible features
• Strong integrations

Cons:

• Interface may feel complex
• Pricing increases with size

How to Choose the Right Church CRM

When choosing Church CRM software, consider:

Church Size

• Small churches need simplicity and affordability
• Larger churches need scalability and advanced reporting

Features Needed

• Member management
• Online giving
• Events and volunteers
• Communication tools

Budget

• Watch for hidden costs and paid add-ons
• Look for transparent pricing

Ease of Use

• Staff and volunteers should learn it quickly

Best Church CRM by Church Size

• Small Churches: ChMeetings, Breeze
• Medium Churches: ChMeetings, Planning Center
• Large Churches: Church Community Builder, Planning Center

Frequently Asked Questions